Facilities Administrator | Daniel Owen


Facilities Administrator

Facilities Admin_1699896300
  • £26000 - £27000 per annum
  • City of London, London

Facilities Administrator
Central London
Monday - Friday, 09:00-17:30
£27,000 per annum

We are looking for an enthusiastic Facilities Administrator! You will play a key role in the administration of our portfolio, ensuring our work space facilities run smoothly. Monitoring and co-coordinating reactive and planned maintenance works, the Facilities Administrator will review job sheets, monitor service levels, and assist the facilities team with the day-to-day administration of external service providers. You will also assist with the co-ordination of our in-house maintenance team, managing our CAFM system (Elogs), following up outstanding works, uploading job sheets, and purchasing materials.


  • Manage CAFM system (Elogs), co-coordinating job tickets, ensuring job records are live and up to date
  • Be an escalation point for Centre teams and external service providers for resolving maintenance and facilities related issues
  • Co-ordinate reactive and planned maintenance works for in-house and external service providers
  • Review contractor maintenance reports, job sheets and escalate quoted works as required
  • Manage purchase orders and approval of FM related invoices against PO's and contracts
  • Process orders and manage supplier accounts for facilities and maintenance consumables
  • Manage facilities and maintenance credit card accounts including travel-cards
  • Build and maintain relationships with service providers, ensuring delivery is in line with contracts
  • Assist with the contract tender process by preparing tender documents, meeting suppliers, and analysing tender returns, always achieving maximum value for money
  • Prepare facilities and maintenance spreadsheet reports for the Head of Facilities as required
  • Support the facilities team with ad hoc projects as required, including site mobilisation
  • Undertake site audits identifying areas of concern and escalating accordingly
  • An active contributor to the company 'Green Group' promoting FM environmental initiatives


  • Proficient in Microsoft word, excel, outlook and CAFM systems (elogs) - essential
  • Facilities or office administration experience in commercial buildings - desirable
  • Service provider and client facing experience - desirable
  • Understanding of budgets and service provider contracts - desirable
  • Knowledge of building services and systems - desirable

Skills and Abilities:

  • Excellent telephone and face-to-face communication skills
  • Excellent verbal and written communication skills
  • Excellent organisational skills, self-motivated and ability to work unsupervised
  • Confident hands-on approach with an inclusive personality and a positive can-do attitude
  • Ability to work under pressure to tight deadlines or when emergencies arise


Daniel Owen provides the best industry focused recruitment service of temporary, long term and permanent candidates to all roles within the construction, maintenance, and engineering markets


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