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Temporary Receptionist/Administrator

Job Title: Temporary Receptionist/Administrator
Contract Type: Contract
Location: Belfast, County Antrim
Salary: Negotiable
REF: CM-VAC- FrontOfHouse_1557325539
Contact Name: Casey Mackenzie
Contact Email:
Job Published: 3 months ago

Job Description

I am currently looking for a Temporary Receptionist/Administrator based in Belfast!

Starting on the 9th of May 2019-10th of May Full time office hours - Easrliest Start 8am - Latest Finish 5:30pm

Key Responsibilities and Accountabilities

  • You will be the first point of contact for the building, meeting and greeting all visitors and clients
  • To ensure the reception area is tidy, safe and welcoming to all clients and visitors
  • To provide a responsive and efficient reception and telephone service to all our clients
  • To ensure the smooth operation of the switchboard service including announcing and forwarding calls to clients or their voicemail
  • To ensure that all visitors including contractors follow the relevant signing in/out procedures
  • To book meetings, catering and couriers for clients and communicate this to your team
  • To liaise with relevant staff to ensure that any client queries are responded to within procedural timeframes
  • To maintain the Business Centre client phone directory and contact lists as clients move in and out of the building
  • To ensure that the receipt of deliveries including keys, recorded and couriered items are properly signed for and the recipient of the deliveries are notified promptly
  • To manage outgoing post, ensuring that it is properly franked and ready for collection where required
  • To carry out administrative and clerical duties as required including filing, photocopying, collating, writing emails to clients, letter writing, data entry and preparation of reports and other information
  • To work hand in hand with our security team

If you would like to know further details please apply asap!