Fleet Coordinator

Fleet Coordinator
Permanent
Barnet
£30-35K per annum

I am currently recruiting for a Fleet Coordinator to oversee the vehicle operations and maintenance for one of our clients in the Barnet area.

Fully Office based position.

• Checking tracker (speeds, movements)
• Booking in services on a day-to-day basis
• Booking MOT as and when required (1 month before)
• Checking with drivers' potential failures before vehicle is MOTd.
• Checking the milestone vehicle log - checking MOT dates and Tax dates.
• Speaking with drivers' day to day with concerns
• Preplanning vehicle maintenance against vehicle milage (Wet Belts, Cam Belts)
• Checking each driver's fuel cards and usage and cross reference
• Cross referencing SOR each time an invoice is received from Kwik fit
• Sending out Maintenance vehicle from every month
• Calculating all milage each month and add this to excel sheet
• Paying PCNs and arranging for deductions (adding to excel sheet)
• Dealing with speeding tickets
• Arranging replacement vehicles in case of a breakdown
• Managing all AA breakdown
• Adding and removing vehicles from company insurance
• Managing vehicle accidents with the insurance company
• Dealing with Autoglass and booking appointments
• Arrange all vehicles for new starts (washed, serviced)
• Dealing with independent garages for major repairs (arranging quotes from multiple garages)
• Filing away all vehicle invoices into the correct folder for each reg
• Support in ordering vehicles
• Supporting finance team on end of leases
• Leasing with the directors and seeking approval for costs.
• Renewal of trackers GPS direct with tony @ fleet trackers.
• Uploading all receipts when personal company card has been used.
• Adding all information onto diary's (services dates locations and times etc)
• Selling old fleet (eBay, we buy any car)
• Additional support for office (Answer phone, adding employees to bright HR, assigning training courses)
• Adding new starters driving licences into folders and adding this to milestone log
• Checking all drivers points every 6 months
• Adding service costs, reg and price next to approved invoice number on fleet log.
• Handling all operative training using our BrightHR system and assisting the admin team with administrative ad hoc duties.
• Answering incoming calls to the office when the Office Manager is not present.

Requirements
- Proficient in office administration and data entry
- Strong organisational skills
- Excellent clerical and phone etiquette skills

Experience:

• Data entry: 3 years (required)
• Organisational skills: 2 years (required)
• Fleet: 2 years (required)
• Microsoft Office (Excel): 2 years (required)
• dealing with vehicle parts: 2 years (required)